Konica: Scan Large Documents to Cloud Storage

When using the Konica Minolta Copiers to scan documents, there is a limit to the size of a document when using the "Scan to Email" function available on the copier. For any scans that will be delivered by email, there is a 25 MB limit to the file size. This is a limit imposed by Google on all mail that comes to Google Mail accounts. 

Besides the number of pages, the size of a scan can be affected by the resolution, measured in dots per inch (DPI), or the color settings. The smallest file sizes come from low-DPI scans done in Black & White only. Changing to grayscale or color will increase the size of each page of your scan. 

To scan long documents (or to scan medium-sized documents in high resolution or color), it is possible to use the PaperCut software that runs on the copiers to deliver documents directly to a folder in your Google Drive or OneDrive.

Scan a document to cloud storage 

Follow the instructions below to scan a document to a folder in Google Drive or OneDrive: 

1. Log into the copier by scanning your ID card below the copier's console. 

2. Place the first page of your document on the scanner.

3. On the first page of selections, choose [Scan]

4. When prompted, choose [00000-Scan_Only]
   (Print Services does not charge for scanning at the copiers)

5. From the list of options for scanning, choose one of the following:
   1. Scan to my Google Drive
   2. Scan to OneDrive
   3. If you would like your document's text will be selectable in the resulting PDF, select Google Drive - OCR

6. On the next screen, edit the filename, resolution and color settings for your scan if necessary.
   (The copier defaults to Black & White at 300DPI)
7. Select [Start] on this screen.

8. Follow the prompts on the following screens to scan your entire document. 

After your first scan has been completed, You will get an email from PaperCut requesting access to add documents to your Google Drive/OneDrive. It will include a link that will allow you to grant that authorization by signing into your Google or Microsoft account. 

Once you have authorized PaperCut to do so, it will deliver the scanned document to a new folder in your Google Drive or OneDrive.

• Onedrive: Look in My Files > Apps > Scans for PaperCut MF 
• Google Drive: Look in My Drive > Scans for PaperCut MF

PaperCut will also send a notification email indicating that it has been delivered, with a link to go directly to your scanned document. 

The next time you scan a document to Google Drive, you will only receive the second email, notifying you that a scan has been delivered. 

NOTE: Since documents scanned to Google Drive must go out to PaperCut's servers, and be forwarded through various cloud services to Google Drive, there may be a longer delay in receiving your documents than when using "Scan to Email".