Google Quota FAQ

When are we implementing quotas?

• Alumni - Your Google account storage quota was set to 15 GB in 2024. This includes Google mail, Google Drive and photos.
  Starting Dec. 31, 2024, your account will be suspended, and fully locked unless the required action is taken to reduce the amount of storage being used. After this point, you will NOT have any access to your Cedarville account.
  Starting Jan. 31, 2025, the full contents of your Cedarville account (Email, Google Drive, Google Photos) will be deleted unless the required action is taken to reduce the amount of storage being used.

What happens if I exceed my quota?

• Gmail: You will still be able to send and receive email.
• Drive: You won’t be able to upload or create new files in Google Docs, Sheets, Slides, Drawings, or Forms. You also won’t be able to edit or copy any files.
• Photos: You won’t be able to add any more or backup existing photos or videos. 
• When your account is 80%-100% full, in-app notifications will be visible in both Drive, Photos, and Drive for Desktop to warn you of disruption of these services.

How can I see my quota and how much space I'm using?

• Open Google Drive and click on "Storage." 
• Click on the "Storage" menu along the lower left side of the screen.
• You will see a line across the top of the screen that displays how much space you’re using out of your total quota. Hover over each area of the line to see how much storage you’re using in Drive, Photos, and Gmail.

How can I free up space to get below my quota?

• Delete files from your Google Drive. To free up space, go into your "Trash" tab in Google Drive, and right-click on specific files and folders. Select "Delete Forever," or click the "Empty Trash" button to delete everything in the "Trash" folder.
• Transfer Gmail and Drive data to a personal gmail.com account. In your school account (myaccount.google.com), click on "Transfer your content" or "Start Transfer." Refer to our knowledge base article, "Transfer your Google school account to a Google personal account," for further instructions.
  • Note: Personal Gmail accounts are limited to 15 GB by default. You may need to purchase additional space from Google for your personal Gmail account before transferring data and photos.
• For Google Photos, use Partner Sharing to share photos from your Cedarville Gmail account to your personal Gmail account. Pay close attention to the instructions under the heading "Save your partner's photos" in the Set up Partner Sharing article to make sure your photos are saved. 
  • Note: Personal Gmail accounts are limited to 15 GB by default. You may need to purchase additional space from Google for your personal Gmail account before transferring data and photos.
• If you prefer to not create a personal Gmail account, you can move your Google photos to OneDrive. Refer to our knowledge base article titled "Move Google Photos to OneDrive" for more details.
  • If you choose to use OneDrive linked to your Cedarville Gmail account, be aware that you CURRENTLY only have 100 GB of storage space. This is likely to be reduced to 15 GB sometime during 2025.