Privacy Permissions: Granted by Students

As a student of Cedarville University, you have the option to grant permission for your parents (and other authorized individuals) to discuss your records with certain University offices. You can also grant your parents’ permission to view your electronic records, such as academic and financial information. To grant or remove these permissions, you can use the “Manage Privacy Permissions” transaction located in the myCU portal.

Grant Parents Online Access to Your Records (Step #1): 

Students may grant parents or other authorized individuals access to view financial, academic, and residence life records through the myCU portal.

Accessing the Parent/Proxy Access Portal:

1. Open a web browser, navigate to myCU portal
2. Click Log in and sign in using your full @cedarville.edu email address and password.
3. Type "Parent Access" in the search bar, select the "Grant Parent Access" menu tile. 
4. On the page that appears, you can view any current permissions that have been granted for others to access your account.

Editing or Removing Access:

1. To change or remove these permissions, click the pencil icon ✏️ at the left side of the page,
2. Select the portions of your academic and financial records that you'd like this individual to be able to access, and click Save.
3. To remove permissions, choose Remove All Access and then Save.

Granting access to an additional person:

1. Near the bottom of the page, under Select a Proxy, choose one of the listed relatives to grant them access to your account.
2. Choose Allow Complete Access, or select any areas within your academic/financial records that you'd like this individual to be able to access. 
3. Read the disclosure agreement, and indicate your asset by checking the box I authorized the institution to disclose my information to this party
4. Click Save.
5. Within 15-20 minutes an account will be created for this relative, and their new username & password will be sent to the email address that we have on file for them.

NOTE: If you have a parent that does not show up under Select a Proxy, or if you see the message "No email address on file", return to MyCU, and search for the "Update your family information" transaction.  This transaction will allow you to add your parent information and link it to your student account, or to add an email to your parent's record . It may take up to 3 days to complete this process.  
Please come back to this process step in one or three business days to continue this procedure.

Grant Parents Permission to Discuss Your Records (Step #2)

Students can grant parents or other authorized individuals access to communicate with individual CU offices such as Financial Aid, Student Life, Cashiers, etc.

1. If you are not logged in, open a web browser and navigate to myCU portal 
2. Click Log in and sign in using your full @cedarville.edu email address and password. 
3. Type "Manage Privacy" in the search bar, select the "Manage Privacy Settings (Students)" menu tile. 
4. The name of anyone that is connected to your account should be listed in the provided table.
5. Choose a code word and enter it in the designated text field > Click [Submit Codeword]. In order for a parent or another individual to discuss student information with the departments the student selects. That parent or person will have to confirm the code word before a conversation can proceed. Students can update the code word at any time. 
6. To grant or modify consent for parents or other specified individuals, click the appropriate link for "Grant or Modify Consent" under the "Action" heading. 
7. After you choose to either grant or modify consent, a second screen will appear where you have the opportunity to customize your parents access.
8.  You can select any or all of the departments listed by clicking the associated check box for each department that they may speak with.
9. In the table on the "Grant discussion permission" page, there should be a green check mark for any permissions you have granted. If you would like to modify the consent for any individual, simply click the appropriate link under the "Action" heading. 

NOTE:If you wish to add an individual who is not a parent, click the designated link "Click HERE" near the bottom of this page. In order to add a parent see the note above.

NOTE: Next to each office name, you will see the information icon (gray circle with an "i"). Hover your mouse over this icon to read about which information the office would grant. Any changes you make will be processed once you click [Submit Consent] near the bottom of the screen. If you did not make any changes, click [Return to List] to arrive back at the original "Grant discussion permission" page. 

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GRANTING A NON-PARENT Permissions:

If you would like to add a Grandmother, Grandfather, Guardian, Financial Advisor, or other significant person to access your account information, submit a service request to Information Technology.

1.  Open a web browser, navigate to myCU portal. 
2. Type "Request Service From IT" in the search bar.
3. Select the category "Accounts & Access".
4. Select "Accounts & Access: Ask for Help"
5. Complete this Form. Short Description: Add Grandfather to my student account. 
   Description: Please grant my Grandfather access to my student account.  The following information must be included for each individual you wish to add to your account: (First and Last Name, Full Address, Best Telephone Number, and Full Email Address. If you could include their birthday, that would be very helpful.)
6. Select "Request"