Teleconferencing Tips

Tips when hosting a video/teleconference

• Determine if you are hosting a Meeting or Webinar
• Don't go out there alone! Appoint a person to act as your "Zoom Captain" (our term, not Zoom's) and give them specific authority to
  • Monitor the Waiting Room and allow/disallow attendees
  • Boot attendees who are being purposefully or accidentally disruptive
  • Mute all attendees
  • Unmute attendees who forget to unmute themselves
  • Switch video modes as necessary
• Set attendees to be muted on entry
• When setting up the meeting, set your Zoom Captain as a co-host
• If possible, plug in to the network instead of using wifi
• For public events, consider contacting MarCom to use the Newsroom
• Select an appropriate backdrop or one of MarCom's Cedarville University backgrounds
• If connecting from home, warn your family and lock your door
• Raise up your camera to eye level. If using a laptop, elevate your device with a stand or books (ensure it is stable) and use an external mouse and/or keyboard at table level
• Smile and greet attendees